Rules & Terms
The Docuworld Film Festival TERMS & CONDITIONS FOR SUBMISSION
I. APPLICATION OF THESE TERMS & CONDITIONS
The following terms and conditions (the “Terms”) govern the submission of a film or series (the “Film”) to The Docuworld Film Festival the business counterpart of The Breaking-TV Film Festival Inc. (“BTVF”), through filmfreeway.com (“FilmFreeway”), for consideration for The Docuworld Film Festival (the “Festival”). To the extent that this document is inconsistent with any other document prepared by The Docuworld Film Festival or anyone else, this document will take precedence. Any questions about these Terms should be directed to firstname.lastname@example.org
II. SUBMISSION AGREEMENT
By submitting a Film to The Docuworld Film Festival for Festival consideration, the submitter (the “Applicant”) represents that they have:
(i) read, understood and agreed to the Terms, and
(ii) obtained consent from any and all owners, creators, writers, producers, and/or other authorized representatives or rights holders of the Film whose consent is required to submit the Film toThe Breaking-TV Film Festival (the “Film Owners”).
Submission fees are in the British pound and are non-refundable.
The Docuworld Film Festival may disqualify or reject, but is not required to do so, any submission that it determines, in its sole and absolute discretion would not be in The Docuworld Film Festival’s best interest to include in the Festival, including, but not limited to, any Film that is not in compliance, in whole or in part, with these Terms, and may do so without refunding any submission or other fees paid by the Registrant or returning any materials submitted by the Registrant. Without limiting the generality of the foregoing, if any person connected to the Film is involved in, or alleged to be involved in, any situation or occurrence which subjects such person to public scandal, disrepute, widespread contempt, or public ridicule, that violates The Docuworld Film Festival’s Code of Conduct, or that will tend to shock, insult or offend the community or public morals or decency, or prejudice The Docuworld Film Festival in general, then The Docuworld Film Festival shall have the right, in its sole discretion, to take any action it deems appropriate, including but not limited to excluding a such person from attendance at the Festival and/or disqualifying the Film from participation in the Festival.
III. SUBMISSION CATEGORIES AND ELIGIBILITY
Films submitted to The Docuworld Film Festival for Festival consideration under these Terms must be submitted in one of the categories set out below.
Films that do not meet the eligibility requirements for any of the below categories should not be submitted and will not be considered by The Docuworld Film Festival
For the purpose of the below categories:
“British” films are films that: i) were directed by a British citizen or permanent resident of the United Kingdom; and ii) list United Kingdom as a major country of production and/or have a credited producer or co-producer who is a British citizen or permanent resident of United Kingdom.
All other films are considered “international” films.
The Festival is organized into a series of programmes, which are subject to change from year to year but might include, for example: Contemporary World Cinema, Gala Presentations, Midnight Madness. The Docuworld Film Festival may slot selected films into programmes at its sole and absolute discretion. More information about these programmes is available at https://www.docuworldfilmfestival.com/
A Film will not be eligible for consideration and should not be submitted if:
a. the Film was completed prior to May 8, 2018; or
b. the Film was previously submitted to The Docuworld Film Festival for Festival consideration ; or
c. the Film has been for sale on DVD/Blu-ray/VOD; or
All Films must be submitted as online screeners via FilmFreeway (as described below).
Note that in the event/ if your film is officially selected for Festival, all selected films must supply The Docuworld Film Festival with an exhibition copy (“Exhibition Copy” or “Exhibition Copies”) in a Theatrical Screening Format, and/or Online Screening Format, as specified by The Docuworld Film Festival upon invitation.
Note that delivery requirements are different based on format.
All non-English-language films will be required to provide content with English subtitles.
Experimental and short films that contain no dialogue are required to have closed captions provided. Silent films require a closed caption stating that there is no audio.
IV. PROCESS FOR SUBMISSION
All Films submitted under these Terms must be submitted in accordance with the procedure outlined herein. The Docuworld Film Festival may, but is not required to, disqualify or reject any Film that is not submitted in this way.
To submit a Film for Festival consideration, an Applicant must: (a) complete the registration process at FilmFreeway and pay the required fee, and (b) provide to The Docuworld Film Festival an online screener via FilmFreeway for review by The Docuworld Film Festival programming staff. The Docuworld Film Festival does not accept submissions in any other manner or format, including: DVDs, content burned to Read/Write (RW) discs, Blu-ray discs, external online links, downloadable files, or trailers.
Applicants should test their online screeners thoroughly before submitting them, and ensure their online screener remains active on FilmFreeway until festival season. The Applicant has sole responsibility for ensuring that the submitted online screener plays in its entirety. The screener must contain English subtitles if the original language is not English. If The Docuworld Film Festival is unable to view the online screener, The Docuworld Film Festival may attempt, but is under no obligation, to contact the Applicant in order to obtain a replacement online screener.
The Docuworld Film Festival will not review multiple versions of a submitted Film. Only one version of the Film may be submitted.
The Docuworld Film Festival is under no obligation to contact the Submitting Party should the Applicant not have adhered to the rules, set out in Articles I and IV herein. Submission fees are non-refundable.
V. SUBMISSION DEADLINES AND FEES
To be eligible for consideration, submission screeners must be submitted online via FilmFreeway, with a FilmFreeway registration completed and all fees paid, by the deadlines.
NOTE: All fees are denoted British pounds.
The Docuworld Film Festival may accept late submissions in its sole and absolute discretion, but an additional submission fee may apply.
The Docuworld Film Festival may revise submission deadlines in its sole and absolute discretion at any time.
Submission fees are non-refundable.
The Docuworld Film Festival will consider for inclusion in the Festival all eligible films that have been submitted by the above deadline and in accordance with these Terms. The Docuworld Film Festival reserves the right to consider for inclusion in the Festival, and include in the Festival, films received at any time and through any means, channel, or process, including means, channels, or processes other than those outlined in these Terms. Nothing in these Terms or otherwise requires The Docuworld Film Festival to select for Festival inclusion any of the Films submitted through the process outlined in these Terms.
All selection decisions are at the sole and absolute discretion of The Docuworld Film Festival, and are final and unreviewable. The Docuworld Film Festival is not required to provide any feedback, comments, or reasons, or any other information, regarding the selection or non-selection of any submitted Film or the process by which Films are or have been selected. The Docuworld Film Festival is not responsible or liable for its selection decisions; for the contents of any internal comments or feedback regarding the Film that are or may be obtained from the Applicant or anyone else; for any communications by any representative of The Docuworld Film Festival relating to the Film or the Festival selection process; for the manner in which the Film shall be, is, or was considered and reviewed; or for any failure on the part of the Festival to provide the Applicant or anyone else with information concerning The Docuworld Film Festival ’s consideration and/or review of the Film.
The Docuworld Film Festival will notify all Applicants who have been selected to participate in the Festival on a rolling basis . All Applicants who are not selected to participate in the Festival will be contacted by email. The Docuworld Film Festival will contact Applicants using the contact information provided in the FilmFreeway registration form. Applicants are responsible for providing correct and functional contact information. The Docuworld Film Festival is not responsible for any failed attempts to contact Applicants using the contact information provided.
The Docuworld Film Festival may consider active FilmFreeway submissions for auxiliary programming outside of Festival consideration, including, without limitation, other festivals and year-round programming conducted or organized by The Breaking-TV Film Festival.
VII. INTELLECTUAL PROPERTY, LEGAL CLAIMS, AND INDEMNITIES
By submitting the film to The Docuworld Film Festival, the Applicant and Film Owners (the “Submitting Parties”) hereby warrant and represent that: (i) the Film is wholly original and is not copied from and does not include any other work that is the subject of copyright or other protection, unless such work is in the public domain or the Submitting Parties have obtained any and all consents, releases, licenses, and other authorizations or waivers of any kind necessary for the inclusion or reproduction of any person, character, location, thing, trademark, sound recording, musical composition, or other work in the Film; (ii) the Film does not defame any person or violate the common law or statutory rights, including, without limitation, the rights of privacy and publicity or any other right of any person; (iii) the Film is not the subject of litigation or any dispute that may give rise to litigation; (iv) there are no agreements, nor will there be any agreements made subsequent to the date of this Film submission, that would or could have the effect of impairing the Submitting Parties’ ability to provide the Film as contemplated herein, or otherwise conflict with any provision of these Terms; and (v) the Submitting Parties have the full right, power, and authority to submit the Film to The Docuworld Film Festival for Festival consideration, and to grant all of the rights granted hereunder and in the FilmFreeway registration form, including, without limitation, the right to screen the Film in Festival venues and/or digitally on The Docuworld Film Festival’s online screening platform, and there is no prior obligation or impediment which would in any way impair or restrict the Submitting Parties from fully performing all obligations pursuant to the submission and these Terms.
The Submitting Parties agree to indemnify and hold harmless The Docuworld Film Festival, its licensees, successors, and assigns, and its and their members, officers, directors, employees, agents, representatives, associates, volunteers, and affiliates (each, a “Releasee”), from any claim, suit, action, or other proceeding brought against a Releasee and from any losses, costs, or damages, including the Releasee’s full legal fees and costs, which it may have suffered or incurred or may suffer or incur, directly or indirectly based on, in connection with, or arising from the use and exhibition of the Film submitted by the Applicant, including, without limitation, the decision to exhibit or not exhibit the Film, which decision shall be in The Docuworld Film Festival’s sole and absolute discretion, or the breach or alleged breach of any representation, warranty, or other agreement made by the Applicant in these Terms, or in the Applicant’s FilmFreeway registration form.
The Docuworld Film Festival takes reasonable anti-piracy and security precautions. While in The Docuworld Film Festival’s possession, all Films are securely stored and regularly inventoried. Access to Films is limited to The Docuworld Film Festival staff who require access in order to screen and consider submissions. No duplication and loaning of Films is permitted. Digital Screenings made available on The Docuworld Film Festival’s online screening platform will possess, at minimum, (i) access restrictions to accredited delegates and ticket purchasers, (ii) forensic watermarking on the content, (iii) geoblocking capabilities, and (iv) restrictions on concurrent streaming across devices. By submitting a Film to The Docuworld Film Festival, the Submitting Parties hereby release The Docuworld Film Festival from any and all liability in the event of theft, unauthorized access or copying, or any breach of copyright of the Film while it is in The Docuworld Film Festival’s possession or on The Docuworld Film Festival’s online screening platform.
VIII. SAFETY AND RESPECT
A cornerstone of The Docuworld Film Festival’s belief system is that everyone has the right to respect, as well as fair and equitable treatment from others. The Docuworld Film Festival does not tolerate violence, mistreatment, or harassment — verbal, physical, sexual, or otherwise — towards staff, Volunteers, delegates, audience members, attendees at any of our festivals, conferences, or events, or in any correspondence with staff, including during the submission process. Our staff and Volunteers are committed to ensuring the best possible experience for all of our attendees. If the safety of our guests is in question, we will take immediate steps to ensure the matter is addressed.
The Docuworld Film Festival reserves the right to rule, in its sole and absolute discretion, on cases and situations not foreseen by these Terms.
The Docuworld Film Festival and The Breaking-TV Network have the right to use a trailer, stills, and posters for promotional purposes.
By submitting to us, you give us consent and the right to screen your film in front of a live audience, and, under special circumstances, online screening and Breaking-TV App.
By submitting to us you agree to our terms and conditions and to receive marketing newsletters and discounts about film festivals in the form of emails. We will never sell your information to third parties.